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Subcontracted Project Management

Your Dedicated Project Manager

Embedded in Your Team. On Demand.

We embed directly into your organization as your subcontracted project manager. No hiring, no onboarding delays. Just experienced leadership managing your internal projects, timelines, and teams from day one.

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Your Projects

To Do

In Progress

Done

Team Capacity
Operations
82%
Projects
67%
Support
45%
Milestones
Discovery complete
Team coordination in progress
Stakeholder review

Why Choose SMV

A Project Manager Without the Full-Time Cost

Think of us as your outsourced project management department. We step into your organization and take ownership of your internal projects, keeping your team on track, your stakeholders informed, and your deadlines met.

You get a seasoned project manager who understands your business, manages your team's workload, and drives initiatives forward, without the salary, benefits, or ramp-up time of a full-time hire.

Embedded PM Support: We join your team as your dedicated project manager, running standups, tracking deliverables, and keeping everything moving.

Cross-Team Coordination: We manage communication across departments, vendors, and stakeholders so nothing falls through the cracks.

Process Documentation: We build SOPs, workflows, and accountability structures so your operations run smoothly even when we step out.

Capacity Planning: We manage team workloads, prioritize initiatives, and ensure your people are focused on the right things at the right time.

350+

Projects managed as a subcontracted PM across agencies, nonprofits, and growing businesses.

8+

Years of operations and project management expertise for growing businesses.

Top 3%

Rated on Upwork for project management and operational consulting.

What We Offer

Our Services

Fractional PM Support

We embed into your team on a part-time or full-time basis, managing your projects day-to-day: standups, status reports, timeline tracking, and stakeholder updates.

Operations Coordination

We take ownership of your internal operations: managing vendor relationships, coordinating cross-functional teams, and keeping your business running on schedule.

Strategic Initiative Management

Launching a new program, migrating systems, or scaling a department? We manage the entire initiative from scoping through delivery, reporting directly to leadership.

Tools We Work In

We Adapt to Your Stack

Project Management

ClickUp Asana Trello Basecamp Airtable SmartSuite

Business Management

Dubsado HoneyBook 17hats Microsoft Office Google Workspace

CRM and Marketing

HubSpot Pipedrive Kajabi Kartra MailerLite

Our Process

How We Work Together

1

Discovery Call

We learn about your organization, current projects, team structure, and where you need PM support the most.

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2

Onboarding and Integration

We integrate into your team, learn your tools, meet your stakeholders, and start managing projects within the first week.

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3

Ongoing Management

We manage your projects on an ongoing retainer, scaling up or down as your needs change. No long-term contracts required.

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Common Questions

Frequently Asked Questions

How does subcontracted PM support work?
We assign a dedicated project manager who integrates directly into your team. They attend your meetings, use your tools, and manage your projects as if they were a full-time employee, without the overhead.
What types of projects do you manage?
Everything from internal initiatives and system migrations to product launches, team restructuring, event coordination, and ongoing operational workflows. If it has a timeline and deliverables, we manage it.
How quickly can you start?
Most engagements begin within one week of signing. We onboard quickly, learn your tools and team, and start managing projects right away.
Do we need to provide tools and access?
We work inside whatever tools your team already uses: ClickUp, Asana, Slack, Google Workspace, Teams, and more. We adapt to your stack, not the other way around.
What is the minimum engagement?
We offer monthly retainers starting at 20 hours per month. Engagements can scale up for larger initiatives or scale down during quieter periods.
How is this different from hiring a full-time PM?
You get the same expertise and accountability without the salary, benefits, recruiting time, or management overhead. We bring experience from 350+ projects across industries, which means faster ramp-up and better outcomes.

Need a Project Manager Without the Overhead?

Book a free 30-minute call. We'll learn about your team and projects and show you how embedded PM support works.

Book a Discovery Call