Sound familiar?
The Challenges Media and Content Businesses Face
Production Scheduling Is Always on Fire
Shoot dates, edit deadlines, review rounds, and publish schedules live in someone's head or a spreadsheet nobody trusts. When a client requests a change or a creator goes dark, the whole schedule collapses with nothing to catch it.
Asset Management Is Chaotic
Raw footage, edited files, approved cuts, and published versions live across Drive folders, Dropbox links, and hard drives. Finding the right version of anything takes longer than it should, and sending the wrong asset to a client is a real risk.
Client Approvals Are Slow and Disorganized
Cuts go out over email or a Drive link, feedback comes back in three different threads, and nobody is sure which version the client actually approved. Every revision round takes days longer than it should.
Revenue and Retainer Tracking Is Opaque
Monthly retainer revenue, project billing, usage rights, and royalty calculations happen across disconnected spreadsheets. Invoicing is late, scope creep goes untracked, and profitability by client is a guess.
Talent and Contractor Coordination Breaks Down
Freelance editors, videographers, voice talent, and contractors are booked over text and email. Contracts, deliverables, and payment terms are tracked inconsistently. One disorganized project relationship can create real business and legal risk.
No System for Scaling Content Output
Content calendars, campaign briefs, approval workflows, and publish schedules exist in five different tools with no connection between them. Scaling from 10 pieces per month to 50 requires a real production system, not more spreadsheets.
How We Help
What We Build for Media and Content Businesses
Every system is built around your content types, your production cycle, and how your team and contractors actually work, not a generic production template.
Production and Content Calendar System
One production calendar that tracks every piece of content from brief to publish: shoot dates, edit deadlines, review rounds, and release schedules across all channels and clients. When a date moves, every dependent task moves with it, so the schedule holds even when a client or creator changes plans.
Client Deliverable and Approval Portal
A branded portal where clients review cuts, leave timestamped feedback, and approve final deliverables in one place. Each approval is logged against the project, revision rounds are counted automatically, and nothing gets lost in a Slack thread or an email with the wrong attachment.
Asset and File Management System
A searchable asset library that tracks raw footage, edits, approved cuts, and published versions, with the storage links, version numbers, and usage rights attached to each file. Your team finds the right version of any asset in seconds and never sends a client the wrong one.
Talent and Contractor Operations
A roster of freelance editors, videographers, voice talent, and contractors with their rates, availability, contracts, and past projects in one system. Bookings, deliverables, and payment terms are tracked per project, so every contractor relationship is documented before the work starts.
Revenue and Retainer Tracking
Retainer scopes, project billing, usage rights, and royalty terms tracked against what has actually been delivered each month. Scope creep is visible before it becomes a write-off, invoices go out on time, and you know profitability by client without rebuilding a spreadsheet.
Content Performance and Analytics Reporting
Dashboards that pull views, downloads, engagement, and ad revenue from YouTube, Spotify, social platforms, and Google Analytics into one place, tied to the content that produced them. Client reports generate automatically, so you spend the month making content instead of assembling numbers.
The Tools We Use
Platforms We Implement for Media and Content
We're platform-agnostic and not tied to any single production or content management tool. We recommend what fits your team, your output, and your budget, connect it to the platforms you publish and store on, and make sure every brief, cut, and approval flows through one system.
See All PlatformsCustom production databases for tracking shoots, edits, deliverables, clients, and campaign performance. The backbone of a scalable content operation.
Production and campaign management built around how content teams work. Tasks, deadlines, review stages, and publish dates all in one place.
Branded client portals where clients review content, submit feedback, approve final deliverables, and access their asset library.
Workflow automation that connects your production system to Frame.io, Drive, Dropbox, YouTube, and your invoicing tool, so an approved cut triggers delivery, publishing, and billing without anyone re-entering it.
An Airtable alternative with strong built-in reporting. A great fit for studios and networks that need content performance dashboards across many shows, channels, or clients.
AI embedded in your platforms to draft show notes and captions, summarize client feedback into an edit list, tag and describe assets for search, and surface content performance insights.
Pretty much, Shannon is a rock star! She took what was a complete and total disaster and built it out into a well-oiled machine. Patient, willing to change gears at a moment's notice, and very accommodating in scheduling. If you have a mess on your hands, Shannon is the one to make sense of it all!
Common Questions